What You Can Automate
A detailed look at the business processes AI handles best, with real numbers on time saved and ROI delivered for Australian businesses.
The average knowledge worker spends 28% of their day on email. That is 11 hours a week for a full-time employee. AI slashes that to under 2 hours.
AI reads incoming emails, drafts appropriate responses, sorts by priority and handles routine enquiries completely on its own. You review and approve the complex ones. The simple ones just get done.
9 hrs
saved per week on email handling
95%
of routine emails handled automatically
2 min
average response time (from hours)
Document Extraction
Pull data from invoices, receipts, contracts and forms automatically
Cross-System Sync
Keep your CRM, accounting and project tools in perfect sync
Report Generation
Weekly and monthly reports compiled and delivered automatically
Data Validation
AI checks for errors, duplicates and inconsistencies in real time
Manual data entry is the most soul-destroying work in any office. It is also the most error-prone. Humans make mistakes when they are bored, and data entry is boring.
AI extracts data from documents, emails and forms with near-perfect accuracy. It populates your CRM, accounting software and spreadsheets without anyone touching a keyboard. Errors drop to nearly zero.
Reports that used to take half a day to compile now arrive in your inbox every Monday morning, built automatically from live data. No more stale numbers or last-minute scrambles before meetings.
Late payments are the number one cash flow killer for Australian SMEs. The average small business has $50,000 in outstanding invoices at any given time.
AI generates invoices the moment a job or project milestone is complete. It sends them instantly, follows up at 7, 14 and 30 days with polite but persistent reminders, and escalates to you only when manual intervention is needed.
The result is faster payments, better cash flow and no more awkward "just following up on that invoice" conversations.
14 days
faster average payment collection
90%
reduction in manual payment follow-ups
$12k+
recovered monthly from faster collections
24/7 Online Booking
Customers book appointments any time without calling your office
Smart Reminders
Automated SMS and email reminders reduce no-shows by up to 80%
Calendar Sync
Syncs with Google Calendar, Outlook and your existing tools
Self-Service Rescheduling
Customers reschedule via link instead of calling your office
Every phone call to book an appointment costs your business time. The back-and-forth of "are you free Tuesday?" wastes minutes that add up to hours every week.
AI scheduling lets customers book online 24/7, sends confirmations and reminders automatically, and handles rescheduling without human involvement. Your calendar stays organised and your phone stays quiet.
For service businesses, the impact is immediate: no-show rates drop by up to 80%, and your team spends zero time playing phone tag with customers.
Get a free consultation with Flowtivity. They will map your current processes and show you exactly where automation delivers the biggest ROI.
Book a Free Consultation